Clerks and Finance Officers


Municipalities have two choices when conducting municipal elections.

  • They may choose to hold municipal elections in November of odd-years along with other local elections (school board, soil & water conservation board, etc.), via the OPT-IN procedures below. This election is run by the county clerk and is known as the Regular Local Election (RLE), or
  • They can continue to conduct the municipal election themselves. Those elections are held in March of even years and is known as the Municipal Officer Election (MOE). This election is run by the municipal clerk and the municipality pays for all of the election.


If a municipality chooses to have their municipal elections as part of the RLE in November, instead of the MOE in March, they must make the change by ordinance. In addition, the municipality must determine whether to reduce or extend the terms of office for the Elected Officials. The choice to opt-in must be adopted and submitted to the Secretary of State by June 30 of the year in which the RLE will occur.


Sample Opt-in Letter to Secretary of State

2023 Opt In Calendar RLE CFOA 012523

2023 Election Code


NM Municipal Records Retention Schedule

Sample Records Retention Schedule Resolution

Sample Email Retention Guidelines

Sample Records Destruction Guidelines

Handbook for Municipal Clerks (2016 Revision)

Open Meetings Act Compliance Guide

Inspection of Public Records Compliance Guide

22-23 NMMCFOA Paid Members

2022-23-NMMCFOA-Board List

Constitution and ByLaws

22-23 NMMCFOA Membership Application

International Institute of Municipal Clerks – Institute Director (Interim): Lisa Johnston, MMC –

New Mexico Municipal League District Map


Events & Training

Clerk’s Certification Workshop

When: April 18, 2023 - April 19, 2023

Where: Embassy Suites – Albuquerque

Information coming soon….

Clerks Spring Meeting

When: April 19, 2023 - April 21, 2023

Where: Embassy Suites – Albuquerque

Information Coming Soon…

Clerks Institute

When: October 15, 2023 - October 20, 2023

Where: Drury Plaza Hotel

Clerks Academy

When: October 18, 2023 - October 20, 2023

Where: Drury Plaza Hotel

Mailing Address: P.O. Box 846 Santa Fe, NM 87504

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