Clerks and Finance Officers

PURPOSE                                                                                                                                                                                                                                                                                    

The New Mexico Municipal Clerks’ and Finance Officers’ Association is a subsection of the New Mexico Municipal League organized to increase the proficiency of its members through sponsorship of professional training programs and sharing experiences and techniques that will result in efficient and effective administration on the local level.

Staff Liaison: Linda Alire-Naranjo

2019 Election Code Searchable PDF by NM Clerks v1

2019 Municipal Officer Election School Handouts

1. Combined MOE Elec School PPT Handouts with Lines

2. Combined MOE Elec School PPT SLIDES No Lines

3. NMAC Rule-Provisional Voting Part 22

4. NMAC Rule-Absentee Voting Part 12

5. 2019-2020 JEC Municipal Judge Candidate Letter

March 2020 Municipal Officer Election:

Sample Resolution

Key Dates Calendar

November 2021 Regular Local Election:

Sample Municipal Opt-in Ordinance for 2021 to be adopted and submitted by June 30, 2021. Must also determine whether the Governing Body approves to extend the terms for the Elected Officials to end either December 2021 or to December 2023 for the November 2021 Regular Local Election:

Sample Municipal Opt-In Ordinance for 2021 to be adopted and submitted by June 30, 2021

  • Must also determine whether the Governing Body approves to reduce or extend the terms for the Elected Officials to end either December 2021 or to December 2023

Sample Opt-in Letter to Secretary of State

Opt-in Calendar for 2021

Opt-in Calendar for 2021 with Run-off


NM Municipal Records Retention Schedule(email Subsection Liaison Linda Alire Naranjo lalire@nmmlorg or Tasha Martinez tmartinez@nmml.org to receive this as an excel file)

Sample Records Retention Schedule Resolution

Sample Email Retention Guidelines

Sample Records Destruction Guidelines


20-21 NMMCFOA Paid Members

Constitution and ByLaws

2019-22 NMMCFOA Board List

20-21 Clerks NMMCFOA Membership Application

International Institute of Municipal Clerks

Handbook for Municipal Clerks (2016 Revision)

New Mexico Municipal League District Map

 

Events & Training

NM Clerks & Finance Officers Association – Virtual Spring Meeting

When: April 21, 2021 - April 22, 2021

From: 09:00 AM - 11:00 AM

There will be 2 sessions per week, over the course of 3 weeks.  April 7-8, 14-15 & 21-22.

2021 CFOA Virtual Spring Meeting Preliminary Program

Although this is a no-charge virtual program, you must register online by the Registration Deadline of Monday, April 5th.  Only Virtual Spring Meeting registrants will be emailed Zoom Links on Tuesday of each week of the sessions (April 6th, 13th, and 20th).

Attendance Requirements:

Attendance of the six sessions is mandatory for those pursuing CMC or MMC certification. If you cannot attend one of the sessions, we still encourage you to register to take advantage of these extremely beneficial sessions. A Certificate of completion will only be issued to those who attend all six sessions to earn Certification points. The Certificate must be submitted to the International Institute of Municipal Clerks (IIMC) with their Certification application to verify attendance. Each session will be an interactive virtual session so participants will be required to have their camera on and be seen for the entire 2-hour Zoom session.  No exceptions will be made to this requirement.

For questions regarding attendance requirements, contact Institute Director Linda Alire-Naranjo at: lalire@nmml.org or Administrative Assistant Renee Cantin at: rcantin@nmml.org.

Register now!  If you do not currently have a username and password, you must contact Anita at atafoya@nmml.org or jportillo@nmml.org.  If you were previously issued username and password, those are still valid.

Mailing Address: P.O. Box 846 Santa Fe, NM 87504

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